We process the following categories of personal data, depending on which you provide to us: contact details (name, email address, telephone number, company), job title where applicable, and information about your interests and requirements.

If you voluntarily provide us with your contact details at a networking event (customer events, conferences, etc.) or during a trade fair, for example:

• by scanning participant badges
• directly by filling in our contact form (e.g. via SnapAddy)
• by handing over your buisness card
• any other method of directly providing your contact details, including where applicable, details of your LinkedIn profile

we will process this personal data in accordance with your request. The provision of your personal data is voluntary. Failure to provide it will not result in any legal disadvantages for you. However, without your contact details, we cannot send you further information or get in touch with you.

If you voluntarily provide us with a link to your LinkedIn profile, we may use this to contact you. However, we do not automatically retrieve data from LinkedIn.

Depending on the nature of your interest, the data provided will be processed to: 

• send you further information regarding our products, services and events. 
• contact you regarding specific queries and to answer them. 
• conclude a contract or in relation to a potential contractual relationship. 

• When we first contact you, we will seek your consent for further communications regarding advertising, i.e. the sending of newsletters. 

   

Data controller

meteocontrol GmbH
Pröllstr. 28
86157 Augsburg, Germany
Commercial Register No.: HRB 16415
Managing Directors: Cheng Liu, Stijn Stevens, Bin Lu
Telephone: +49 821 346660
Email: info@meteocontrol.com

 

Purpose of data processing

The purpose of data processing is to establish business relationships, make contacts and subsequently get in touch to send information or initiate a contract. To this end, we will store your contact details in our CRM. 

 

Legal basis for processing

The legal basis for the processing of personal data is, in principle – unless there are further specific legal provisions – Article 6 of the GDPR. Depending on the purpose and nature of the contact, different legal bases for processing apply: 

Data processing for the performance of contracts or pre-contractual services (Article 6(1)(b) GDPR)	Where there is an interest in a business relationship or for the conclusion of contracts.
Data processing on the basis of legitimate interest (Article 6(1)(f) GDPR)	Where contact details are actively provided, for example by handing over a business card for the purpose of maintaining contact or by providing a LinkedIn profile. As a data subject, you have the right to object to the processing of your personal data, subject to the provisions of Article 21 of the GDPR.
Consent (Art. 6(1)(a) GDPR)	Consent to newsletters or advertising. You have the right to withdraw your consent at any time with future effect. To do so, simply click on the link provided in the newsletter to withdraw your consent. Alternatively, you can send an email to marketing@meteocontrol.com or write to meteocontrol GmbH, Pröllstr. 28, 86157 Augsburg.  Once you have unsubscribed, your personal data will be deleted from our newsletter mailing list immediately. Where applicable, your contact details may continue to be processed by us for other purposes (on other legal grounds and outside the scope of the newsletter), such as for the initiation or performance of a contract.
Data processing to fulfil a legal obligation (Art. 6(1)(c) GDPR)	Where laws require us to process or disclose the data.

 

Retention period or criteria for determining the duration

We retain the data you have provided to us only for as long as is necessary for the aforementioned purposes or as stipulated by the various retention periods prescribed by law. The criteria for determining the retention period are as follows:

• Business purposes: Your contact details will be stored for as long as a business relationship exists or is to be established. As a rule, this period lasts up to 3 years after the last contact, provided no active business relationship has been established.
• Contractual relationships: Upon conclusion of a contract, we store your data for the duration of the contractual relationship plus the statutory retention periods (usually 10 years after the end of the contract for tax and commercial law reasons).
• Consent: In the case of processing based on consent (e.g. newsletters), we store your data until you withdraw your consent.
• Statutory retention periods: Irrespective of the periods mentioned above, longer statutory retention periods may apply, in particular under commercial law (e.g. Section 257 of the German Commercial Code (HGB): 6 or 10 years) and tax law (e.g. Section 147 of the German Fiscal Code (AO): 10 years).

As soon as the respective retention period has expired or the purpose of storage no longer applies, your data will be routinely blocked or deleted in accordance with legal requirements, unless its continued storage is necessary to fulfil statutory retention obligations.

 

Disclosure of your data

We will only disclose your personal data where this is permitted by law or where you have given your consent. Recipients of your data may include, in particular:

• Internal recipients: Within our company, those departments that require access to your data to fulfil the above-mentioned purposes (e.g. sales, marketing, customer service) will have access to your data.
• Data processors: We engage service providers as data processors who process data on our behalf and in accordance with our instructions. This includes, in particular:
  • SnapAddy for the collection, aggregation and transmission of contacts
  • IT service providers for the operation of our systems
  • CRM providers for the storage and management of contact details
• Data disclosure to third parties: No data is disclosed to third parties. Should we disclose data to third parties, you will be informed separately. 

Data will only be transferred to public authorities if we are legally obliged to do so or if this is necessary to enforce our legal claims.

 

Data transfer to third countries

We do not, as a rule, transfer your data to third countries (countries outside the EU/EEA). Should a transfer be necessary, we will inform you of this separately and provide evidence of appropriate safeguards.

 

Automated decision-making

We do not use automated decision-making within the meaning of Article 22 of the GDPR, nor do we use profiling that produces legal effects or significantly affects you.

 

Information on data subjects’ rights

You have the right to obtain information about the personal data concerning you. You may also request the rectification of inaccurate data or the completion of incomplete data. Furthermore, under certain conditions, you have the right to have your data erased (‘right to be forgotten’), in particular if the data is no longer necessary for the purposes for which it was collected.

You also have the right to request the restriction of the processing of your personal data if you contest the accuracy of the data, the processing is unlawful, but you object to its erasure. In addition, you have the right to data portability, i.e. the right to receive the personal data concerning you that you have provided to us in a structured, commonly used and machine-readable format and to have this data transmitted to another controller.

Where data processing is based on consent, you may withdraw this consent at any time with effect for the future (see the information text under ‘Legal basis for processing’).

Where processing is based on Article 6(1)(f) of the GDPR (legitimate interest), you have the right to object at any time to the processing of your personal data on grounds relating to your particular situation. We will then no longer process your personal data, unless we can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms, or the processing serves to establish, exercise or defend legal claims.

 

Contact details of the Data Protection Officer

If you have any questions regarding the processing of your personal data, you may contact us or our Data Protection Officer. 

Mr Sven Lenz
Datenschutzkanzlei Lenz GmbH & Co. KG
Bahnhofstraße 50, D-87435 Kempten
Telephone: +49 831 930653-00
kontakt@datenschutzkanzlei-lenz.de

 

Information regarding the right to lodge a complaint with the supervisory authority

You have the right to lodge a complaint with a data protection supervisory authority if you believe that the processing of your personal data is not lawful.